LBNF/DUNE DOE CD-1 Refresh Review


Please read both sections so you know who is responsible for what.

For clarification or assistance please contact Eileen Berman or Anne Heavey.



What you need to do (your responsibility)

  • DocDB Presentation

    • Create the Presentation

      • LBNF CD-1 Project Review : Use the powerpoint template for the review in DocDB 11177. This template has not changed since the directors review except for the title page.
      • LBNF CD-1 Independent Cost Review : Use the powerpoint template for the review in DocDB 11182. This template has not changed since the directors review except for the title page.
      • For the ICR review: When you reference a DocDb document number in your presentation, make it a link so the reviewers can easily access the document if they want
        • cut and paste the url below. replace the number 44444 with the docdb number where your document is. this will give the reviewers access to the version of the document that was the most recent on july 7, 2015
        • http://lbne2-docdb.fnal.gov:8080/cgi-bin/ShowDocument?docid=44444&asof=2015-7-7
        • make sure the document has review access permissions for view.  instructions on doing this can be found in the Make the Presentation Available to the Reviewers section below.
      • For the Project review: When you reference a DocDb document number in your presentation, make it a link so the reviewers can easily access the document if they want
        • cut and paste the url below. replace the number 44444 with the docdb number where your document is. this will give the reviewers access to the version of the document that was the most recent on july 14, 2015
        • http://lbne2-docdb.fnal.gov:8080/cgi-bin/ShowDocument?docid=44444&asof=2015-7-14
        • make sure the document has review access permissions for view.  instructions on doing this can be found in the Make the Presentation Available to the Reviewers section below.
    • Put the Presentation in DocDB

      • Name of Presentation File : TalkNumber-lastname-talktitle    fictitious example: B01-04-Lundin-Conventional Facilities Overview.pptx
        • The name of this file must not change as we will link directly to the file.  All updates MUST USE EXACTLY THE SAME FILENAME.
        • You can update your talk as you like and the link on the review page will still work.
      • Include both the source file (pptx) and a pdf of your presentation in the DocDB entry in the "Main" section (check "Main" to the right of the "Description" field on the create/update page)
      • Add the topic "DOE CD-1 Refresh Review" to the entry (along with any other topic you want)
      • Send email to Eileen Berman and Anne Heavey with the DocDB number and the Talk Number of your presentation (only need to do this one time)
    • Make the Presentation Available to the Reviewers

      • add the "review" group under the "View" access permissions.
      • Make sure there is at least one other "View" access permissions group selected in addition to "review"
      • Do not add "review" to the "Modify" permissions
      • Hold down the CTRL (or Command on a Mac) button when selecting "review" to add it to the other access permissions that are selected
  • DocDB Documents

    • Put the Document in DocDB

      • Include a source file (.docx, .xlsx ...) (there is no restriction on the naming of the files in a Document entry for the review)
      • Include a file readable across different devices, most likely a PDF
      • For files intended for the reviewer: check "Main" to the right of the "Description" field on the create/update page
      • All supporting files should not have the Main box checked when uploading. (uncheck "Main" to the right of the "Description" field on the create/update page)
      • Add the topic "DOE CD-1 Refresh Review" to the entry (along with any other topic you want)
    • Make the Document Available to the Reviewers

      • add the "review" group under the "View" access permissions
      • Make sure there is at least one other "View" access permissions group selected in addition to "review"
      • Do not add "review" to the "Modify" permissions
      • Hold down the CTRL (or Command on a Mac) button when selecting "review" to add it to the other access permissions that are selected




What Eileen/Anne need to do (our responsibility)

  • Review Site

    • Setup the Review Site
  • DocDb Presentations

    • Link the presentation in docdb to the review site
    • Point the link on the review site to the latest version of the presentation that exists on the day the talk is given
  • DocDB Documents

    • Link the DocDB entry to the review site (unless instructed otherwise)
    • Point the link on the review site to the latest version of the document that exists on the day the review starts
  • Reviewer Thumb Drive

    • Make thumb drives for the reviewers with all presentations and all documents (in the "Main" section) on them