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How to create a JMT Meeting Page

How to Delete a JMT (or other) Meeting Page

​(replace JMT with PMB for example to use these instructions to create other meeting instances)


Original Instructions

  • point browser at - https://web.fnal.gov/project/LBNF/JMT/SitePages/Home.aspx
  • Log in using your services account information
  • Add a view to the JMT documents
    • click on All JMT Documents link in the left hand navigation bar
    • click on the ‘…’ (elipses) directly above the list of documents
    • scroll all the way down to the bottom of the list that pops up and select ‘create a view’
    • click on the latest date from the list of dates under the ‘Start from an existing view’ column
    • fill in the values as follows -
      • View Name = is the date of the meeting without any punctuation – e.g.  August 25 2015
      • Show items only when the following is true = the date with punctuation -  e.g. August 25, 2015
      • click OK at the bottom of the page
  • Click on the Home button in the left hand navigation bar.
  • Create the Page with all the info on it
    • click on the Gear in the upper right hand corner of the page you are on
    • Select ‘Add a Page’
    • Name the new page using the following format, just changing the date to be the date of the meeting - “JMT Meeting August 25, 2015”
    • Click the Create button
    • Select the ‘Text Layout’ pulldown from the right hand side of the ribbon on the new page.
    • Select the “Two Columns” layout, the new page will now have two columns.
    • In the left hand column add the text “Agenda”
    • While your cursor is still on the line with the word Agenda in it, select “Heading 1” from the ribbon to format the text
    • Add the JMT documents list to the page
      • Put your cursor in the second column
      • Select the “Insert” tab in the ribbon
      • Select “App Part” from the menu that appears
      • Select “JMT Documents” from the next “Parts” list that appears and hit “Add” on the right hand side
      • Hover your cursor over the upper right hand corner of the documents list that is now on the page, a downward facing arrow will appear in the upper right hand side of the line that contains “JMT Documents”
      • Click the downward facing arrow and select “Edit Web Part”  a menu will appear on the right-most side of the page
      • Under “Selected View”  choose the option for the date you are creating the page for
      • Click “OK” in the pop-up window that appears.
      • Click “OK” at the bottom of this menu
    • Click the “Save” button on the left hand side of the ribbon
    • Add the page to the list of JMT meetings
      • Copy the URL of this new page
      • Click the Home link at the top of the left-hand navigation bar
      • In the middle of the page is a list of JMT meetings.  Click the ‘new item’ link.
      • Put your cursor in the “Item” box.
      • Select the “Insert” tab in the ribbon
      • Click the “Link” item on the ribbon and select “From Address” from the pull-down menu
      • In the "Text to Display" field enter the name of the meeting "DUNE-LBNF JMT Bi-Weekly Meeting"
      • In the "Address" field, paste the link you copied earlier.
      • Click the ‘OK’ button
      • In the “Year” field enter the year, e.g. 2015
      • Fill in the Start Date and time if not filled in
      • Fill in the End Date and time
      • Click the Save button.

Add a Link to the Minutes (in DUNE DocDB) on a meeting page

  • point your browser to the meeting page that corresponds to the minutes (e.g. the meeting for March 22, 2016)
  • click on the JMT Documents heading at the top of the right hand column

  • click on the Files tab in the upper left hand corner of the page
  • click on the small downward facing arrow on the New Document button on the ribbon
  • select Link to a Document
  • Fill in the name , this name needs to be unique (perhaps 'JMT March 22, 2016 Meeting Minutes')
  • Fill in the url to the file in DocDB
  • click OK in the lower right hand corner
  • Fill in the Meeting Date field on the window that appears
  • click Save in the lower right hand corner


New Instructions Once There Are More Than 50 Views

  • point browser at - https://web.fnal.gov/project/LBNF/JMT/SitePages/Home.aspx
  • Log in using your services account information
  • Add a view to the JMT documents
    • click on All JMT Documents link in the left hand navigation bar
    • click on the ‘…’ (elipses) directly above the list of documents
    • scroll all the way down to the bottom of the list that pops up and select ‘create a view’
    • click on the latest date from the list of dates under the ‘Start from an existing view’ column
    • fill in the values as follows -
      • View Name = is the date of the meeting without any punctuation – e.g.  August 25 2015
      • Show items only when the following is true = the date with punctuation -  e.g. August 25, 2015
      • click OK at the bottom of the page
    • The page will appear with the view on it.  Copy and paste the URL of this page, you will need it in the next section.
  • Click on the Home button in the left hand navigation bar.
  • Create the Page with all the info on it
    • click on the Gear in the upper right hand corner of the page you are on
    • Select ‘Add a Page’
    • Name the new page using the following format, just changing the date to be the date of the meeting - “JMT Meeting August 25, 2015”
    • Click the Create button
    • Select the ‘Text Layout’ pulldown from the right hand side of the ribbon on the new page.
    • Select the “Two Columns” layout, the new page will now have two columns.
    • In the left hand column add the text “Agenda”
    • While your cursor is still on the line with the word Agenda in it, select “Heading 1” from the ribbon to format the text
    • Add the JMT documents list to the page
      • Put your cursor in the second column
      • Select the “Insert” tab in the ribbon
      • Select “App Part” from the menu that appears
      • Select “JMT Documents” from the next “Parts” list that appears and hit “Add” on the right hand side
      • Hover your cursor over the upper right hand corner of the documents list that is now on the page, a downward facing arrow will appear in the upper right hand side of the line that contains “JMT Documents”
      • Click the downward facing arrow and select “Edit Web Part”  a menu will appear on the right-most side of the page
      • Click the "Edit the current view" link that appears under the "Selected View" pull down
      • Click "OK" on the popup window that appears
      • Select the following three items under the "Display" column
        • Type (icon linked to document)
        • Name (linked to document with edit menu)
        • Modified By
      • Scroll down to the "Filter" section
        • Select "Show items only when the following is true"
        • under "Show the items when column" select
          • "Meeting Date" for the first pulldown
          • "is equal to" for the second pulldown
          • fill in the date of the meeting in the text box, e.g. February 2, 2017
      • Scroll to the bottom of the page and click "OK"
    • Click the “Save” button on the left hand side of the ribbon (you may not have to do this, it may already be saved)
    • Add the page to the list of JMT meetings
      • Copy the URL of this new page
      • Click the Home link at the top of the left-hand navigation bar
      • In the middle of the page is a list of JMT meetings.  Click the ‘new item’ link.
      • Put your cursor in the “Item” box.
      • Select the “Insert” tab in the ribbon
      • Click the “Link” item on the ribbon and select “From Address” from the pull-down menu
      • In the "Text to Display" field enter the name of the meeting "DUNE-LBNF JMT Bi-Weekly Meeting"
      • In the "Address" field, paste the link you copied earlier.
      • Click the ‘OK’ button
      • In the “Year” field enter the year, e.g. 2015
      • Fill in the Start Date and time if not filled in
      • Fill in the End Date and time
      • Click the Save button.

Add a Link to the Minutes (in DUNE DocDB) on a meeting page

  • point your browser to the meeting page that corresponds to the minutes (e.g. the meeting for March 22, 2016)
  • click on the JMT Documents heading at the top of the right hand column

  • click on the Files tab in the upper left hand corner of the page
  • click on the small downward facing arrow on the New Document button on the ribbon
  • select Link to a Document
  • Fill in the name , this name needs to be unique (perhaps 'JMT March 22, 2016 Meeting Minutes')
  • Fill in the url to the file in DocDB
  • click OK in the lower right hand corner
  • Fill in the Meeting Date field on the window that appears
  • click Save in the lower right hand corner