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Using Zoom in FNAL Rooms

Fermilab has different audio/video equipment in many of its rooms. Because of this the process for joining Zoom in different rooms will have different steps.

Find the room you ar in below and follow the steps to use Zoom in that room.

Report new rooms to be added to this page.

​Room and Location
​How to Use Zoom in the Room
​Important Notes
​WH12XO : Nu's Room
  • ​Turn on the projector
  • Turn on the panasonic box by the TV (if noone talks on remote end for awhile, box may automatically turn off)
  • Plug your computer into the projector (extended screen if you want works well)
  • Start the Zoom meeting on your computer
  • Do not start any audio
  • On the TV, using the polycom remote (to start the audio)
    1. using the arrow keys on the Polycom remote, navigate to the Directory
    2. Choose Favorites
    3. Choose one of the listed Zoom phone numbers
    4. follow the instructions to start the Zoom audio
  • Run your meeting
​WH2E : Snake Pit
  • Turn on the projector
  • ​If using 1 computer to do everything
    1. Start the Zoom meeting on your computer
    2. Do not start any audio
    3. Click Invite Others on Zoom window
    4. Select the Invite a Room System tab
    5. Select the Call Out tab
    6. From the pull-down select the Snake Pit
    7. When you hear the phone ringing, from the polycom remote, press the button to answer the phone (green phone button)
    8. Connect the computer to the projector to display.
    9. Do not duplicate your computer's display, extend it.
    10. Run your meeting
  • If using 2 computers
    • Start the Zoom meeting as above on computer1
    • Plug in computer2 to the projector. There is no restriction on duplicate or extending the display.
​If using one computer to start Zoom and display, when plugging in to the projector you will need to extend your computers display, NOT duplicate.
​WH2W : Black Hole
  • ​Do not plug in the computer starting Zoom to the projector display.
  • Start the Zoom meeting on computer1
  • On the TV, using the polycom remote
    • using the arrow keys on the Polycom remote, navigate to the Directory
    • select one of the following IP numbers -
      • Zoom (US East) (162.255.36.11)
      • Zoom (US West) (162.255.37.11)
    • follow the instructions to start Zoom
    • Press # to get the onscreen keyboard to enter the Zoom meeting ID
  • Turn on the projector
  • Connect computer2 to the projector to display on the screen
  • Computer2 needs to be an attendee of the meeting and will not be able to share their screen (when using 2 different computers for Zoom, and projector display)
  • Run your meeting
​If you will use one computer for both the Zoom controls and to connect to the projector -
  • connect the computer to the projector before sharing the screen on zoom
  • when plugging in to the projector you will need to extend or mirror your computer's display, NOT duplicate.
  • If you extend, select New Share and then select the screen that you want to show.

Otherwise you can use two computers (see instructions on the left) -
  • one to start the zoom meeting
  • one to plug in to the projector to display on the large screen

 

​WH7X: Racetrack
WH8X: Hornet's Nest
  • ​​Do not plug in your computer to the video system
  • Turn on the projector
  • Start the Zoom meeting on your computer
  • Do not start any audio
  • Click Invite Others on Zoom window
  • Select the Invite a Room System tab
  • Select the Call Out tab
  • From the pull-down select the room name
  • When you hear the phone ringing, from the polycom remote, press the button to answer the phone (green phone button)
  • Now the room is part of the meeting
  • Run your meeting