DOE Country Clearance Requirements:Requirements for Country Clearance are determined by the State Department or US Embassies in foreign countries. Travelers should not depart on offiical business trip outside of the U.S. without receiving country clearances from the relevant U.S. Embassy or Mission overseas. Clearance requirements are subject to change at any given time. Travelers may have to provide additional information to the Travel Office to complete the clearance request. Embassies may refuse clearance when the request for clearance is less than 30 days prior to departure date. Provide ample time for review and approval. Travel to Russia and China requires pre-clearance from DOE/HQ. Addiitonal time is required for pre-clearance. Current travel warnings, public announcements and consular information sheets are posted on the U.S. Department of State's travel website. https://travel.state.gov/content/passports/en/alertswarnings.htmlhttps://travel.state.gov/content/passports/en/alertswarnings.html Substantial changes to a trip request that is listed below will require re-approval:(1) Addition of one or more countries in the trip request(2) Change in trip sensitivity from non-sensitive to sensitive
Air travel will be via the most direct and economical means which will meet official business needs. The travel agency will advise the lowest logical airfare and routing, determined by examination of all carriers possible within a (2) hour window before and (2) hour window after, the requested departure/arrival time. The lab has excluded Basic Economy fares due to excessive restrictions.
Reservations and ticketing must be done by the Fermilab Travel Office at 630-840-3398. Traveler or travel preparer must contact the Travel office for reservations.
The Travel Office will provide e-mail itinerary confirmation immediately after ticketing. Review your itinerary for accuracy regarding flights/times/dates. The Travel Office must be notified within 24 hours regarding corrections. Fares are not guaranteed until ticketed.